Sugarhill holds meetings on the last Thursday of the month at 7 pm.
This includes the annual Members Meeting held in February.
There are circumstances that may change the date of a meeting or cancel a meeting especially the monthly Board meeting such as very low attendance, not enough board members able to make the meeting to make quorum, conflict with holiday seasons, or emergency situations such as hurricane. Also, a Board meeting may get canceled if there is not enough business to warrant the meeting.
Receintly we have combined 2 months into 1 meeting due to typical annual circumstances. December and November are combined into a single early December Thursday meeting due to holidays. July and August are combined into a single Thursday meeting in early August due to summer apathy and absent owners.
All monthly board meetings will be notified no less than 72 hours in advance as to the time, location and date (48 hours is the legal requirement).
Special Meetings are Held as requested.
Special meetings are one topic meetings such as an election or other specific need. They are notified 30 days in advance of the Meeting by mail, bulletin board notification, and website notification.
Meeting Notification Covenant
2005 Amended By-Laws; Article VI; Section 4. Meeting Notice - Notices of all board meetings must be posted in a conspicuous place in the community at least 48 hours in advance of a meeting, except in an emergency (defined as a catastrophic event as per Florida Title XXXVI, Chapter 617, Section 617.0303, Subsection 5). If notice is not posted In a conspicuous place in the community, notice of each board meeting must be mailed or delivered to each member at least 7 days before the meeting, except in an emergency.
Any questions about meeting requirements can be found in the current covenants.
